Updated
07/09/2006

Contingent Member Info for NOAC 2006

For check-in at NOAC, each member of the NOAC contingent needs to provide the following:

• A Class 3 Medical Form filled out by a medical professional
• Information in the Participant Application Template
• A Medical Waiver Letter request, if the delegate has or at one time had a condition requiring a medical waiver
• A signed copy of the NOAC Code of Conduct and Statement of Understanding (below)
• A Hold Harmless Agreement
• For Arrowmen over 18 years old, the date they completed Youth Protection Training (available online at CherokeeAreaBSA.org under Leader Resources > Training > Youth Protection)

Please turn in your completed forms to Dexter at the Scout Office.  Joe Bell will keep the forms with him at NOAC.

Conditions Requiring Medical Waiver

Examples of existing or past conditions that require a waiver include, but are not limited to: Diabetes, Heart Bypass Surgery, Cardiac Disease, Uncontrolled High Blood Pressure, Asthma, Emphysema, COPD, Sickle-Cell Anemia, HIV, Leukemia, Hemophilia, Bleeding Disorder, Seizures, Physical Disabilities, Psychiatric Care, Marked Obesity (assume a BMI over 37).

Any person with a severe physical disability or one of the conditions listed above must have prior approval through the director. Address requests to the National Director, Order of the Arrow, Boy Scouts of America, 1325 West Walnut Hill Lane, P.O. Box 152079, Irving, TX 75015-2079.

Please include, (1) a statement of request by the adult, or by the parents or guardian of a youth member under age 21; and (2) a letter of concurrence from the individual’s physician with his address and telephone number included. The physician’s statement must include any limitations on the type of physical activity and list any required medical attention. A copy of the participant’s Personal Health and Medical Record, Class 3, No. 34412, should accompany the waiver request.

Code of Conduct

The form to sign the Code of Conduct and Statement of Understanding is prepared online from data in each delegate's Participant Application Template.  The conditions are listed here:

STATEMENT OF UNDERSTANDING
    I certify to the accuracy of the foregoing information that; I am in good health, and know of no personal physical limitations that would prevent my full participation in the National Order of the Arrow Conference.
    I understand that this application includes my request for personal accident insurance to be purchased on my behalf, and that the cost of this insurance is included in the conference fee.
    I have read the Conference Code of Conduct listed below and agree to the rules and regulations therein. I understand that if I am under the age of 18 during my participation, I will be responsible to my adult adviser.
    For value received, I hereby consent to the use of my (or my son's if participant is under 18) name, voice, and/or pictures by the Boy Scouts of America, and/or any movie, news, or broadcasting companies or their licensees for broadcasting, direct exhibition, publication, and subsidiary purposes. Such uses will not be made which would constitute a direct endorsement by said Scout or adult Arrowman of any product or service.
    In the event of illness or injury to me or to the youth member named on the front of this application (if participant is under 18, and you are the legal or natural guardian) during the National Order of the Arrow Conference, I do hereby give consent for treatment. I hereby authorize the physicians and their associates of the National Order of the Arrow Conference and the Iowa University Emergency Medical Service to perform such diagnostic, medical, and/or surgical treatment on my son or myself as may be deemed medically necessary in order to assure the safety of my son or myself. It is distinctly agreed and understood that the above-named groups and its physicians shall not be responsible in any way for any consequences resulting from said diagnostic, medical, and/or surgical treatment and are fully released from all claims and demands whatsoever which may arise, grow out of, or be incident to such diagnosis, treatment, or surgery insofar as the law allows. I agree to indemnify and hold harmless, the above-named groups, its physicians, employees, representatives, officers and agents from any and all consequences of such treatment, diagnosis, or surgery provided these duties are performed with ordinary care and to the best of their ability.
    In order to ensure the safe participation of all attendees at the National Order of the Arrow conference, it is necessary to request that all members with any of the following conditions submit a letter from their health care provider recommending the degree of participation appropriate for the attendee. Examples of conditions requiring a waiver include, but are not limited to: cardiac problems requiring medication, diastolic blood pressure more than 99mm Hg, diabetes mellitus under treatment (with insulin or oral medication), marked obesity, bronchial asthma, sickle cell anemia, hemophilia, leukemia, severe blood dyscrasias, HIV infection, epilepsy, psychiatric illness and/or physical disabilities.

NATIONAL CONFERENCE CODE OF CONDUCT
The general welfare of any group depends on the conduct of each individual member. This ensures the success of our national conference and provides the maximum benefit to every participant. As an Arrowman, I understand this and support the reasonable demands of conduct expected of me.
I understand the lodge contingent leadership is responsible for the supervision of its membership in respect to maintaining discipline and security, and TO ENFORCE the National Conference Code of Conduct.
As a member of the Order of the Arrow, I will:

1. Observe the Scout Oath or Promise, the Scout Law and the Order of the Arrow Obligation.
2. Wear my official uniform and official conference identification throughout the conference. Unofficial hats, patch jackets, medals, or decorations are not a part of my official uniform.
3. Attend all planned training and general sessions.
4. Confine trading and swapping to free periods and designated areas.
5. Be personally responsible for breakage, damage, or loss of property.
6. Observe quiet hours and lights out from midnight to 7 a.m.
7. Keep my quarters clean, my bed made and dispose of trash in the proper place.
8. Not change my officially assigned room without permission from conference headquarters.
9. Allow no unregistered person to occupy my dormitory room.
10. Wear suitable covering in the dormitory when going down the halls. I will also wear suitable covering while swimming in the pool or participating in any conference program.
11. Observe all rules regarding the use of the swimming pool and other athletic facilities.
12. Understand that the purchase, possession, or consumption of alcoholic beverages or illicit drugs at the conference will not be permitted and will result in immediate dismissal from the conference. This standard shall apply to all youth and adult participants. Compliance with state law and college regulations will apply at all times.
13. Comply with federal, state and city laws and university regulations, including those which prohibit the use of fireworks, firearms, and gambling. Infraction of these laws and regulations will be cause for immediate dismissal from the conference.
14. Comply with the university rule prohibiting the use of private automobiles on campus without permission from conference headquarters.
15. Not be authorized to sell items at the conference. I understand that the official trading posts are the only source for purchasing items at the conference.
16. At all times, be the considerate guest of a considerate host university.
17. Follow the Boy Scouts of America's policy on smoking and observe all university NO-SMOKING restrictions.